NLP for To Do Lists

Filed Under (NLP life coaching) on 01-05-2015

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Long to do lists are often a challenge for people.  Most people feel demotivated and overwhelmed when they look at a list with more than 10 items on it.  The longer the list is, the more likely we are to focus on the simple tasks we can do the fastest.  We want to start things off quickly. Many of us like immediate gratification for their efforts, and it makes the list look shorter.  So we find the easiest tasks to get us going.  We may have the intention to do more complex tasks later, but invariably get sidetracked.  And by the end of the day the list looks just as daunting as it did at the beginning.  Sounds familiar?  So what’s the NLP cure for to do lists?  

The best time to write your to do list is at the end of the day to be ready for tomorrow.  Gather all tasks outstanding from today, add tasks for tomorrow, and plan your schedule.  Putting things on paper will clear your mind and you’ll have the schedule waiting for you in the morning.

These 8 NLP tips will help you manage your to do list:

1. Put it in the calendar

Instead of keeping one long list write items in your diary / calendar according to when you will do them.  If you have a larger project that you need to start,  write it in your calendar.  Create building blocks of time that will support you in completing the project.  For example, half an hour a day adds up when you are working on a larger project.  Schedule time to focus on what you want to achieve.

2. Group it

Divide tasks into groups (phone calls, errands), so that you gain momentum and save time by doing similar items at set times.

3. Prioritize it

Label the most important items on the list with the letter a, items of medium importance with the letter b, and items of least importance with the letter c, or arrange all items in order of their priority and work from the top.

4. Highlight it

Rather than crossing completed items off the list which makes your accomplishments invisible, highlight items with a marker as you complete them.  Seeing what you’ve done creates motivational energy.

5. 80/20 it

We get 80% of results from 20% of work.  Hence leverage your time and resources by concentrating on the 20% of items that will generate the highest impact.

6. Prune it

Many 80% items can usually be safely ignored or delegated.  Do so, and cross them off your list.

7. Divide it

Keep separate lists: one for work and one for personal matters. Separate tasks on your list that can be done quickly in one day from long term tasks that will take more time to complete. Example: filing can be completed in a day, while restructuring the company can’t.

8. Capture it

Also have a page where you write items, calls, communications, or things you’ll need to act on. This page starts today and anything you capture today will happen tomorrow at the earliest. Let paper remember so that you can forget.

Finally, if this inspired you to get more NLP help with prioritizing and organizing your tasks let’s talk about it.

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